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Business Benefits of Microsoft Exchange Online

Business benefits of Microsoft Exchange Online


Microsoft Exchange Online was designed for organizations that want to get the benefits of cloud-based email with the robust capabilities of an on-premises Exchange deployment. Microsoft built this software with business small and large in mind – and it certainly shows. Below are just some of the benefits that Microsoft Exchange Online can bring to you and your office.

Exchange in the cloud can provide enterprise messaging at a lower total cost of ownership than on-premises systems. Because it is a subscription service, Exchange Online turns large, acute capital expenditures into predictable monthly costs.

Exchange Online provides the tools to respond effectively to changes in workforce size, mergers and acquisitions, and the need to extend email to new parts of your workforce.

Deploying, managing, and upgrading on-premises email infrastructure can be time consuming and complex. With Exchange Online, there is often little or nothing to deploy—you simply “turn it on.” Server maintenance, security, and upgrades are included in the service, greatly reducing the burden on IT administrators.

Exchange Online is built for high availability and data redundancy. Advanced Microsoft data centres meet or exceed a wide range of recognized industry standards.

Anywhere access
Today’s mobile workforce is well-served by Exchange Online. It delivers anywhere access, enabling users to connect to mailboxes with a consistent experience across PC, phone, and browser.
Today’s workers are increasingly distributed and mobile, working from more locations and using more platforms than ever before. To stay productive, they need full-featured access to email wherever they go.

Decrease the amount of time spent managing your messaging systems while maintaining control
Manage powerful capabilities including DLP, Apps for Outlook, and site mailboxes from the Exchange Administration Centre – a single, easy-to-use, web-based administration interface. Role-based access control empowers your helpdesk and specialist users to perform specific tasks which are surfaced appropriately in the Exchange Administration Centre – without requiring full administrative permissions. This streamlined and intuitive experience helps you manage Exchange efficiently, delegate tasks, and focus on driving your business forward.

Bring all of your contacts together in one place
People’s professional networks span many different places. You will have the ability to enable users to bring their contacts in from other networks so that they have all of their information in one place. Exchange will even find the same person across networks and consolidate their information into one contact card, avoiding duplication and multiple contact cards with different information.

Protection and compliance
It is vital that you do not lose control of security and reliability as you move email to the cloud. Exchange Online provides rich and flexible compliance tools that help enable you to improve and streamline the compliance process.
For those looking to stay updated with the latest technology, fear not; Microsoft Exchange Online also has options for you! By having a well-rounded email disaster recovery system, this program assists businesses to achieve a newfound level of reliability, both internally and for their customers. And as Microsoft Exchange Online eliminates the need to physically update the infrastructure on-site, businesses will have the latest technologies as they happen—instead of waiting for the IT department to obtain them.

The benefits of moving email to the cloud are clear; including lower costs, increased agility, simpler management, and higher-quality services. Exchange Online meets these expectations by delivering a wide-range of features and capabilities that support anywhere access, protection and compliance, and simplified administration. With Exchange Online, you confidently achieve the benefits of cloud-based email while delighting your users and reducing the burden on your IT staff.

We Want to Hear From You
Are you using  Microsoft Exchange or do you want to begin? Then send us an email at or call us on (09) 526-1800